Administrative Support II
Ashburn VA
Administrative Support II
Full Time • Ashburn VA
Benefits:
- 401(k)
- Dental insurance
- Paid time off
- Vision insurance
Cornerstone Signals & Cyber Technologies LLC is looking for three Administrative Support II specialists to support the Federal Highway Administration’s Eastern Federal Lands Highway Division in Ashburn, Virginia. We’re looking for organized, detail-oriented candidates who can manage day-to-day office operations and work with teammates to keep multiple branches covered.
Customer — Federal Highway Administration, Eastern Federal Lands Highway Division
Location — 100% on-site at 22001 Loudoun County Parkway, Quantum Park, Building E2, Suites 200 and 300, Ashburn, VA 20147
Schedule — Full-time, Monday through Friday
Anticipated start — February 1, 2027
Background screening — Candidates must meet USDOT low-risk, non-sensitive background screening and Personal Identity Verification (PIV) credentialing requirements and sign a nondisclosure agreement before starting work.
Location — 100% on-site at 22001 Loudoun County Parkway, Quantum Park, Building E2, Suites 200 and 300, Ashburn, VA 20147
Schedule — Full-time, Monday through Friday
Anticipated start — February 1, 2027
Background screening — Candidates must meet USDOT low-risk, non-sensitive background screening and Personal Identity Verification (PIV) credentialing requirements and sign a nondisclosure agreement before starting work.
Position overview
Each Administrative Support II specialist will provide on-site support to an assigned branch of the Federal Highway Administration’s Eastern Federal Lands Highway Division in Ashburn, Virginia. The specialist will support branch personnel and work with two other administrative specialists to cover absences and balance workloads across branch offices.
The specialist will prepare correspondence and other official documents, maintain records, provide reception and telephone support, coordinate meetings and calendars, arrange travel, process time and attendance records, and prepare and track purchase requisitions in PRISM.
Responsibilities
- Prepare, edit, proofread, route, and track official correspondence, reports, presentations, and other documents. Maintain electronic and paper files in accordance with FHWA records procedures.
- Monitor shared inboxes, answer and route calls, process mail, and coordinate visitor access.
- Maintain calendars and coordinate meetings, conferences, and webinars. Prepare agendas and meeting materials, record minutes, and distribute follow-up documents.
- Coordinate domestic and international travel as requested. Prepare travel authorizations, itineraries, and vouchers in E2 Travel or an equivalent system.
- Review time and attendance entries in Castle and P6 Primavera, resolve discrepancies, and route records and reports to branch leadership for approval.
- Prepare, enter, track, and update purchase requisitions in ESC PRISM. Research discrepancies, process amendments, and participate in PRISM training.
- Maintain branch desk procedures and provide coverage at other administrative stations as directed.
Qualifications
- Ability to prepare accurate correspondence, maintain organized records, and manage competing deadlines.
- Proficiency with standard office software, including Microsoft Office, SharePoint, Teams, and Google Workspace, and the ability to learn FHWA systems and procedures.
- Strong written and verbal communication skills and the ability to work with staff and leadership across multiple branches.
- Federal office administration, purchase requisition processing, travel administration, or time and attendance experience will be preferred. Familiarity with ESC PRISM, E2 Travel, Castle, or P6 Primavera will be valuable.
Compensation: $20,000.00 - $80,000.00 per year
Cornerstone Signals & Cyber Technologies has an extensive background in Intelligence, Surveillance, and Reconnaissance (ISR), Signals Intelligence (SIGINT), Offensive/Defensive Cyber and Space Control, Collection system design, HUMINT, and Curriculum Development procurement and employment.
Our technical professionals maintain high-level security clearances and provide advanced engineering services and product solutions to the Department of Defense and the Intelligence Community.
We are headquartered in Texas and currently provide services to Texas, Florida, Ohio, South Carolina, and Washington. Cornerstone experts are dedicated to the mission and focused on results.
Cornerstone is a third-party certified Economically Disadvantaged Woman-Owned, and Service Disabled Veteran-Owned business
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